CTA 24 policies and general information
Opening and Closing Times
Saturday 31 August and Sunday 1 September 2024 - The hall will be open to attendees from 8.00 am on Saturday and Sunday. It will be closed at approximately 7.00 pm on Saturday and when we finish cleaning it on Sunday.
Games will begin at 9.00 am unless otherwise specified by the umpire.
Setting up - The hall will be open on the evening of Friday 31st from 5.00 pm for the organisers to set up the tables for the convention. Attendees and umpires/organisers are welcome to come in to set up tables from 6.00 pm. Set up will be completed by 8.30 pm at the very latest when the hall will be locked, so give yourself sufficient time if you want to take this opportunity.
Opening Address at Call To Arms - The Organising Committee will give a 5 minute opening address at 8.50 am on Saturday to welcome attendees and provide the mandatory health and safety/house and grounds notices. Your full attention to this would be much appreciated (i.e. please don't converse and continue to set up games during this very short period).
Rules/Policies/Conditions of Hall Use
Name tags - Name tags will be provided for all attendees (including demonstration/display gamers). These will be at the entrance on Saturday morning. Please pick them up as you arrive and wear them over the two days.
Smoking - This is prohibited anywhere within the College grounds, including the facilities and outside grounds [St Patrick's policy].
Car Parking - Cars may not be parked in the garage vicinity or in areas marked as prohibited for parking. Cars may not be driven over or left on the brick paved areas at any time. Cars may park in the school grounds including the quad, but not in the area adjacent to the garages. Cars parked in violation of these requirements may be towed away [St Patrick's policy].
Fixtures - No alterations are to be made to the positioning of any permanent lights, lampshades, hangings at the back of the stage, curtains or fixtures [St Patrick's policy].
Tidiness - Wheelie rubbish bins will be provided inside the hall and there are jumbo bins outside. Please tidy up after yourselves and dispose of any rubbish in the bins.
Damage - Please report any damage or other issues (e.g. toilet paper running out etc), if and when they occur, to the Organising Committee.
Fire Alarms - Should the alarm go off, please vacate the hall and move to the area in front of the College at the main entrance driveway.
Organising Committee Notices/Policies
Registration Payments - Attendees must have paid all registration fees owed prior to attending CTA on Saturday morning (i.e. you can't turn up and pay on the first day) except by special arrangement with the Registrar.
Warlords Discount - Warlords members are entitled to a $5 discount when registering in competition events.
Refunds - Attendees who register their intention to withdraw from CTA to the Registrar by email before 31 August will be refunded any fees they have paid (please inform both the Registrar and competition umpire). Subsequent requests for refunds (e.g. not showing up to CTA without prior notification and requesting a refund after the fact) will be at the Organising Committee's discretion.
Competition Results - Results from some CTA competitions may be supplied to national ladders and/or rankings by the umpires. If you do not want your name to be included, please ask the umpire to remove it. The Organising Committee has asked the umpires to advise players of this and give them the option to remove their details if they choose to, where results are promulgated for this purpose.
Security - The Organising Committee will take all necessary care but no responsibility for the security of items at CTA, as it is an event open to the public and we cannot provide a guarantee against theft or loss. Please keep an eye on your own items and valuables at all times. The hall will be locked in the evening and is alarmed at night with a resident custodian at the college after hours. Items left in the hall overnight are left there at the owner's risk.
Bring and Buy Tables - These will be provided for attendees to sell items relating to the wargaming hobby in general, including books. Please ensure you clearly denote/label all items for sale with the asking price, the owner's name and where to find him/her in the hall for prospective buyers. The Warlords provides an area for bring and buy items as a free service. All sales are a private transaction between the buyer and seller. The Warlords will not become involved in disputes over sales and it is up to sellers to keep an eye on their own items. It is fine to bring items from non-attendees to sell, as long as they are relevant to the hobby and a CTA attendee takes responsibility for them.
Medals and Prizes - CTA is intended to be a regional club convention designed to promote the Wellington Warlords and the wargaming hobby in general. Medals will be provided for all competitions as per the umpire/organisers’ requirements for that competition. CTA does not fund prizes for competitions as this would add considerably to the registration cost and the intention is to provide a relatively low cost event for attendees. Any prizes provided are normally the result of sponsorship obtained by either the Warlords or event umpires.
Photographs - Please ask gamers for permission to take pictures of their games at CTA first, as a common courtesy.
Traders -
Catering - This will be provided by the Kilbirne Community Creche, who have catered at past events. You can also bring your own food or buy some from Kilbirnie, which is a 5 minute walk away. Tbc at this stage.
Visitors - Visitors are welcome to come along free to CTA.
Please respect the above rules to ensure we have a great convention for both attendees and organisers alike.